The Clay Community Center is the perfect facility whether you’re planning a wedding, a large event, or a meeting of any size. Located in Mt. Sterling, Ky., just a few minutes from I-64, the versatile space makes it perfect for all types of functions. Host a large or small meeting, schedule a luncheon or dinner for up to 600 guests, or plan a concert for 900. Our facility will meet your needs!


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Facilities Use Guidelines

Rental Form

All rentals and functions are subject to the approval of the Executive Director, Mr. David Points. All arrangements for facility must be made through Kimberly Stevens in advance of the event’s scheduled date to ensure availability and coordination. As the date of the event nears, the person in charge or a designated representative will need to speak with the event setup coordinator so setup and procedures can be explained and building use can be properly coordinated. There will be a $30.00 processing fee for returned checks.


ATTENDANCE CAPACITY:

The Facility can accommodate up to 1,000 persons for theater/classroom seating events and 500 persons for seated banquet/dinner events. All rentals include lobby and parking areas. Seating Capacity for Cooper and Burley Rooms is 150-200, and Sterling Room 100-150 (pending set-up).


SQUARE FOOTAGE:

Facility 10,000 - Cooper Room 2,800 sq. ft.; Burley Room 2,800 sq. ft.; and Sterling Room 2,240 sq. Ft.


CLAY COMMUNITY CENTER RENTAL HOURS:

The center is available 365 days a year from 8:00 am to midnight. Rental time includes setup and clean up. The group will vacate the building at the time designated on the Application.


CLAY COMMUNITY CENTER RENTAL FORMS & FEES:

Completed rental forms (pages 1, 2, & 5) with signatures, and deposit must be submitted before event can be confirmed. Failure to fully complete the rental forms will result in delayed confirmation of your event. Prompt payment is requested. All organizations/persons are required to pay the full amount to be charged for the event, at least one (1) week prior to the scheduled date. A 50% deposit is required to lock in the event date. A cancellation fee of your deposit will be charged to organizations/persons who have confirmed events at the Clay Community Center and cancel their event sixty (60) days or more before the events scheduled start time.


FOOD SERVICE:

Each organization/person is responsible for making their own arrangements with caterers. The Montgomery County Community Development, Inc. does not require the use of any specific caterers. Any open flame device used to warm food requires constant attention. Caterers/Organizations must provide their own staff members with a fire extinguisher to be present at all times. Kitchen must be returned to the same or improved condition in which it was found at beginning of event.






Click for the rental form




The rental form contains a complete list of facilities use guidelines and all are required to be followed.

Rental Form

SET UP AND CLEAN UP:

Times designated on the application form must include time for both decoration and clean up of all decorations and removal of all equipment and supplies. All supplies or equipment, including, but not limited to, band or DJ equipment, catering supplies, and decorations, must be delivered and removed during renter's reserved hours. Nothing may be stored on site without prior approval of a site supervisor. A fee will be charged for items brought early or left by the renter.

A. Set up:

MCCD staff will set up and take down provided tables and chairs for you. Please be aware that at no time can exits be covered or obstructed bytables or equipment.

B. Clean up includes:

Removing all decorations and placing them in the appropriate provided

trash receptacles.Leaving kitchen in a clean condition.Completing other cleanup requirements specific to event.


CANCELLATION/REFUND POLICY:

Once the reservation request has been accepted by Montgomery County CommunityDevelopment, Inc. and a deposit has been generated, application fee is non-refundable:

 60 days or more notice prior to the event 50% of the deposit refunded

 59 days prior to event 0% of the deposit refunded


CANDLES:

Only floating or mechanical candles are allowed in this facility.

No smoking allowed inside the Clay Community Center.


ALCOHOL/DRUG POLICY:

No cash sales! The Montgomery County Community Development, Inc. will discourage the misuse of alcohol by anyone 21 or older and prohibits the use of alcohol by anyone under 21. It is also the responsibility of each organization to enforce these regulations.Renter shall take full responsibility for and hold the Montgomery County CommunityDevelopment, Inc. harmless from ALL liability arising from the serving and consumption of alcoholic beverages. Montgomery County Community Developments, Inc. prohibits the use of illegal drugs.

Clay Community Center

3400 Indian Mound Drive

Mt. Sterling, KY 40353


Phone: 859-498-0065

Toll-free: 1-888-498-0065

E-mail: info@claycommunitycenter.org